Description of Conference
Welcome to Brussels. A weekend of celebration and commemoration is scheduled, beginning on Shabbat evening, 9 November, and running through to the Open Executive Board meeting on Sunday, 11 November. The EUPJ will officially open its European Union office on Saturday evening.
This Shabbaton promises to be an important culmination of celebration and commemoration:
- Centennial Anniversary of WWI 1914-18 Armistice, 11 November
- 80 Years “Kristallnacht” 9/10 November 1938
- Opening of new EUPJ EU Office
Take an opportunity to meet, engage with and hear from the EUPJ Board at their European Assembly and Open Executive Board meeting.
Enjoy a warm Jewish gathering with both the community of Beth Hillel and IJC Brussels. In addition, there will be services and special events to make this weekend in the European capital one that you will never forget.
Please note: With the exception of the Saturday afternoon tours all events will take place at Beth Hillel-IJC.
Friday, 9 November
18:00 Welcome drinks, Beth Hillel-IJC
19.00 Joint French-English Kabbalat Shabbat service led by Rabbi Marc Neiger, Beth Hillel and Rabbi Brian Doyle, IJC
20:30 Kiddush + Buffet
Saturday, 10 November
09.30 Torah study
10:30 Kabbalat Shabbat Service led by EUPJ rabbis
13:00 Kiddush + buffet
14:30 Guided tours:
A) European Union Institutions
B) Jewish Brussels
Please note: All tours have limited numbers and will be subject to a first come, first serve basis. Transport will be provided to these attractions. A detailed itinerary will be provided to all participants ahead of the Shabbaton.
18:30 EU Office Opening Ceremony
Sunday 11 November
10:00 Commemoration of WWI Armistice , workshops and discussion groups, followed by Buffet Lunch
13:00 EUPJ European Assembly and Open Executive Board meeting
Venue: Beth Hillel / IJC: 80 rue des Primeurs, B-1190 Brussels
Phone: 00 32 2 332 25 28
Contact: Deborah Grabiner, email@example.com
Delegates must book their own transfers and hotels. We have negotiated special rates and recommend the following three hotel choices, from comfortable budget to Old World luxury.
Hotel De Fierlant
*** Rue de Fierlant 67, 1190 Brussels. (1.4 km/0.8 miles) Fifteen minutes walk from Beth Hillel/IJC.
Room Hire: €66 (single) €85 (double) + 4.24 € tax/room.
Phone: 00 32 2 538 60 70
Booking Reference: Mention “Beth Hillel” 10% reduction.
Hotel Motel One Brussels
*** Rue Royale/Koningsstraat 120, 1000 Brussels. (5.4 km/3.4 miles). Affordable modern hotel in Brussels city centre.
Room Hire: Single of double standard: €69 + €4.24 tax/room.
Buffet breakfast: €9.5 per person.
When booking, create your beOne profile and reserve as beOne member ONLINE through the hotel www.motel-one.com (right upper corner). This will give you a free breakfast and free late checkout on Sunday.
Contact : Giada Risatti, +32/2/209 61 22
Hotel Manos Premier
***** Chaussée de Charleroi 100-106, 1060 Brussels (3.1 km/ 1.9 miles). An old established hotel in Brussels with luxury guest rooms.
Room hire: Single or double/twin per night: €119 + €4.24 tax/room.
Buffet breakfast included.
Contact : Jean Fadi (Director), +32/2/537 96 82, firstname.lastname@example.org
Taxi transfer Gare du Midi (Train Station) / venue : € 12 .approximately Travel Time: 8 minutes max.
Taxi transfer Zaventem Airport / venue: € 80 approximately Travel time: Depending on the time of day, 30 – 60 minutes max.
Terms & Conditions
- The Agreement
1.1 The agreement for your booking is formed when EUPJ receives part or all of the payment required (if any) to attend the event named on the registration form (the “Event”) and/or when EUPJ has sent you written confirmation via email (the “Confirmation”) of registration of your place at the event.
1.2 This agreement binds you and all delegates (the “Delegate“) named on your registration application. It is your responsibility to ensure that all delegates for whom you are booking are aware of, and accept these terms. This agreement continues until the last of your delegates has left the venue where the Event is held (the “Venue“).
2.1.All registrations are taken on these terms and conditions only.
2.2 Registration applications are processed on a “first come, first served” basis (by received time and date). From time to time a waiting list may be operated.
2.3 Bookings for the Event must be made through the EUPJ website www.eupj.org and accompanied by full payment, if the Event is one for which payment is required.
2.4 Bookings close at the time specified on the booking landing page on the EUPJ website. Please make direct enquiry to email@example.com if you wish to apply for a place after this date.
2.5 All bookings for an event which carries a fee must be paid for in full by the date specified in the booking form.
2.6 Your payment, if any, to EUPJ will cover the items set out in the booking landing page and/or booking form for the event.
- The Cost
3.1 The price of registration, if any, (the “Price”) is subject to review and availability and may change between the time it is first advertised and the time when you book. The amount you have paid for your attendance at the Event will be shown on the Confirmation. This applies to a delegate and to a non-delegate partner or guest of a delegate
3.2 A limited number of subsidies are available from EUPJ towards the cost of travel, hotel and fees for the Event, and can be applied for to a maximum of £275 or €300 per person. An application should be made by email to firstname.lastname@example.org and will be referred for decision to be made in his absolute discretion by the Honorary Treasurer of EUPJ whose decision shall be final.
3.3 You must separately arrange, book and pay for the following, not through EUPJ:
- Your travel arrangements to the Event.
- Your hotel accommodation with the hotel you select.
- Your transport to and from your hotel.
- Transport to and from the Venue(s) unless included in the Event.
- Any ‘extras’ you incur at your hotel e.g., gratuities, drinks, room service, laundry etc.
- Any car parking charges at the Venue.
- Your insurance e.g., cancellation insurance for cost of travel to the Event, property loss, medical expenses. (See also paragraph 9 below).
- Hotel accommodation
4.1 The hotel that you or any non-delegate partner or guest of a delegate select and require, must be booked and made by you or any non-delegate partner or guest with the hotel directly.
4.2 EUPJ is not responsible for your hotel reservation and confirmation. Such reservation and confirmation will be subject to the hotel’s own terms and conditions which you should obtain from the hotel directly.
4.3 You must vacate your hotel room by the checkout time notified by the hotel for your day of departure.
4.4 A non-delegate partner or guest of a delegate, who is not registering to attend the Event as a delegate, is not entitled to any of the meals or other food and beverage at the Event unless they have registered online for the Event.
4.6 EUPJ accepts no responsibility or liability for any illness, damage or personal injury caused to a delegate or non-delegate partner or guest of a delegate staying at a hotel.
- Dietary or Access Requirements
5.1 All catering at the Event will be either vegetarian or fish.
5.2 Special requirements must be notified at the time of your registration such as:
- Special Dietary Requirements
- Access Needs
- Workshops and Optional Events
6.1 All workshops, seminars and optional events at the Event are advertised in good faith but circumstances beyond EUPJ’s control may result in amendments or cancellations when EUPJ will endeavour to give as much notice as reasonably possible. EUPJ shall have no liability for any amendment or cancellation made to any proceedings at the Event.
6.2 Where spaces are limited, all workshops, seminars and optional events are offered on a first come, first served basis.
6.3 All speakers at the event are attending on their own behalf and EUPJ is not liable for anything they say or do.
It is a condition of registration that behaviour as a participant will not bring EUPJ into disrepute. This includes settling any “extras” you incur with the hotel on departure.
8.1 Personal information given by you will be handled by EUPJ in accordance with UK Data Protection Act 1998 and the new GDPR regulations.
8.2 EUPJ will only pass your name and any other personal data to a third party service provider (such as caterers or security) as may be required by them to comply with reservation, safety and security policies and procedures.
8.3 EUPJ will publish a delegate list (consisting of delegate name and email address) which will be distributed to all delegates attending the Event. If you do NOT want your name to be published on the list, please email email@example.com.
8.4 EUPJ will use your email address to acknowledge your registration application electronically. EUPJ will also keep you informed about future events and add your details to its Newsletter distribution list. If you do NOT wish to be sent further emails, other than those relating to the Event, please email firstname.lastname@example.org .
8.6 EUPJ, its agents and other participants may take photos, audio or video recordings at the event which may be used for marketing, promotional or educational activities. EUPJ does not accept responsibility, if contrary to your wishes, you appear on audio or video recordings or in photographs. It is your responsibility to ensure that if you see that you are being recorded, you notify the person doing the recording, if you wish to request any limit on the use of such recording.
9.1 You may cancel your registration for attendance at the Event by notifying EUPJ in writing or by email to email@example.com. However, a fee will be charged as follows, but only if the event is an event for which an entrance fee is chargeable:
|Date notice of cancellation received by EUPJ
||Cancellation fee per cancelling participant
|37 or more days prior to the commencement of the Event
||£ 30 (€42)
|36 to 20 days prior to the commencement of the Event
||£ 50 (€70)
|Less than 20 days prior to the commencement of the Event
||The full price of the participant for the Event
9.2 Instead of cancelling, you may send an alternative delegate, without incurring additional fees. You must inform EUPJ at firstname.lastname@example.org and provide all the substitute person’s contact details no later than ten full days before commencement of the Event. Any required alterations to travel and hotel booking arrangements must be made by the delegate directly with the travel providers and hotel (not through EUPJ) in accordance with the terms and conditions of such providers and the hotel.
9.3 Any refunds agreed by EUPJ will be processed and paid within 60 days after the end of the Event. EUPJ is unable to make any refunds before the Event.
9.4 EUPJ reserves the right to cancel the Event or vary any part of the Event at its discretion. If the Event is cancelled the maximum liability of EUPJ is the return of any money paid by a delegate or by a non-delegate partner or guest of a delegate to EUPJ. Your own travel insurance needs to cover any other costs which you might incur if the Event is cancelled.
9.5 EUPJ will not be liable for any failure or delay in the delivery of the Event or any element of it which is caused by the failure of the Venue to deliver its services, any act of God, workers’ action, or any other circumstance beyond EUPJ’s control.
9.6 The Event is intended for individuals who are members of or who represent organisations which are, in turn, Constituent Members or Associated Members of the EUPJ or of the WUPJ and its affiliates or any other person whom the Management Committee of EUPJ (in its discretion) (“ManCom”) considers to be in sympathy with the mission and objectives of the EUPJ. The Event may also be attended by any other person specifically invited or permitted to attend by the ManCom of EUPJ. Accordingly, the EUPJ reserves the right to refuse to accept the registration of any Delegate or other person seeking to register to attend the Event or to cancel the registration of any such Delegate and/or person if ManCom, in its sole and absolute discretion, believes that such a person does not meet the above criteria or for any other reason which ManCom considers reasonable in the circumstances. Should EUPJ exercise any of its rights referred to in this paragraph 9.6, then the provisions of paragraph 9.4 above shall apply, mutatis mutandis, in respect of any liability of EUPJ to any Delegate or non-Delegate partner or guest of a Delegate.
10.1 You accept that neither EUPJ nor any person involved in the Event shall have any liability to you for any injury, loss or damage, including as a result of negligence, suffered by you or other participant during the Event, other than for death or personal injury caused by negligence.
10.2 These are the only terms and conditions which apply to you and EUPJ relating to the Event and supersede all other understandings.
10.3 No third party may rely upon these terms and conditions.
10.4 These terms and conditions are governed by English law.